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Legal Secretary - Floater (54709) - Spearhead Staffing Skip Navigation
phone(908) 842-5966

Legal Secretary – Floater (54709)
Houston, TX

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Our client, a Houston area law firm, has a new opportunity for an experienced Legal Secretary/Legal Administrative Assistant to work as a Floater at their firm. While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:
  • Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
  • Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
  • Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
  • Prepare minutes of the Board meetings.
  • Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
  • Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
  • Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
  • Maintain district files and permanent documents.
  • Review and finalize correspondence, including proofreading, editing and redlining.
  • Record all client billable hours on the firm’s tracking system timely.
 
Requirements:
  • 4 or more years of experience supporting multiple corporate/transactional attorneys in a law firm setting is required. 
  • 2 or more years of administrative assistant experience, included strong typing, editing, and clerical/administrative skills is required.
  • Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) as well as working knowledge of Adboe Acrobat is required.
  • Knowledge of Texas real property online recordings (CSC – ePrepare),  Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) is preferred, but not required.
  • Knowledge of e-filing in both State and Federal courts is a plus. 

Compensation is salary with overtime pay and is competitive based on experience or skill level; yearly, discretionary bonus possible. Medical, dental, vision, life and disability insurances offered (with several no-cost options for employee coverage available); 401(k) retirement plan (with employer matching and discretionary, yearly plan profit- sharing); Paid Holidays; Paid Time Off; Fully Paid Parking.  37.5 hour work week.



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